Administrative Officer / Office Manager (Full-Time)

Location: Spintex, Accra, Ghana

Company Profile

Flowitec is a leading engineering and procurement firm specializing in the supply, installation, maintenance, and servicing of industrial equipment across Africa. We provide innovative solutions involving pumps, valves, water treatment systems, and related technologies to clients in the mining, agriculture, oil and gas, manufacturing, and industrial sectors. Our commitment to operational excellence, technical expertise, and customer satisfaction has established us as a trusted partner in delivering reliable engineering solutions.

Position Summary

We are seeking a highly organized and proactive Administrative Officer / Office Manager to oversee daily administrative operations and support business efficiency across the organization. The successful candidate will play a key role in coordinating office activities, improving operational processes, supporting team productivity, and ensuring the smooth functioning of the office environment.

Key Responsibilities

Office Administration

• Manage office schedules, calendars, appointments, and administrative workflows.
• Handle incoming and outgoing correspondence, including emails, letters, and phone communications.
• Maintain organized filing systems, records, and company documentation.
• Monitor office supplies and coordinate procurement to ensure uninterrupted operations.
• Support the implementation of office policies and administrative procedures.

Team Coordination & Support

• Coordinate meetings, workshops, and internal engagements.
• Prepare meeting agendas, record minutes, and distribute action points.
• Follow up on assigned tasks and ensure timely completion of action items.
• Facilitate communication and collaboration across departments.

Operations & Process Improvement

• Support the efficient execution of daily business operations.
• Identify opportunities to improve administrative processes and operational efficiency.
• Monitor deadlines and ensure projects and administrative activities are completed on schedule.
• Assist management with reporting, documentation, and organizational planning activities.

Administrative Reporting

• Prepare routine administrative reports and business updates.
• Maintain accurate records and support data management initiatives.
• Assist in tracking operational activities and performance indicators.

Qualifications and Experience

• HND or Bachelor’s Degree in Business Management, Business Administration, Human Resource Management, Public Administration, or a related field.
• Minimum of 1–2 years’ experience in administration, office management, operations, or a similar role.
• Demonstrated ability to manage multiple responsibilities in a fast-paced work environment..

Added Advantage

Candidates with experience in any of the following areas will have an added advantage:

• Customer Relationship Management (CRM) systems.
• Budget preparation and administrative cost management.
• Team leadership or supervisory responsibilities.
• Operational planning and process improvement initiatives.

How to Apply

Apply online by clicking on the Application button.