Accra College of Medicine (ACM) is seeking a responsible and detail-oriented Administrative Assistant to provide high-level administrative and clerical support. The ideal candidate will play a crucial role in ensuring the smooth operation of the College’s Administrative offices by supporting faculty, staff, and students, managing records, coordinating meetings, and assisting with various academic and operational functions. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced academic environment.

Job Description

General Administrative Support:

• Provide day-to-day administrative support, including filing, data entry, photocopying, scanning, and document management.
• Handle phone calls, emails, and correspondence, directing inquiries to appropriate offices.
• Maintain and update electronic and manual filing systems, ensuring easy retrieval of information.
• Prepare, proofread, and format official documents, reports, letters, and presentations.
• Ensure confidentiality and security of sensitive institutional information.

Academic and Student Support:

• Assist faculty with administrative tasks such as preparing teaching materials, scheduling meetings, and organizing course documents.
• Support student services, including registration, course scheduling, and academic record-keeping.
• Coordinate logistics for lectures, examinations, and student-related events.
• Maintain student records in compliance with ACM policies.
• Assist in the collation of information and documents related to examinations and assessments.

Other Duties:

• Act as a liaison between different Disciplines and Units to facilitate smooth communication and workflow.
• Support special projects and institutional initiatives as assigned.
• Perform other duties as needed to enhance the efficiency and effectiveness of ACM’s operations.

Post Qualification & Experience:

• Bachelor’s degree in Business Administration, Office Management, or a related field (Master’s degree is an advantage).
• Minimum of 2-3 years of administrative experience, preferably in an academic or healthcare setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Database management.
• Experience with student information systems, financial management, or event coordination is a plus.