Department: Marketing & Communications

Location: Academic City University, Accra

Position Overview

The Events Coordinator is responsible for planning, organizing, and executing high-quality events that enhance Academic City’s visibility, engagement, and brand experience. The role involves coordinating academic, corporate, and student-centered events including conferences, open days, seminars, graduations, and external partnerships ensuring that each aligns with the University’s strategic objectives and brand identity.

Key Responsibilities

Event Planning & Management

• Develop and execute event concepts, plans, and timelines in alignment with Academic City’s marketing and institutional goals.
• Coordinate logistics for both on-campus and off-campus events (venue setup, catering, audio-visuals, décor, security, etc.).
• Liaise with internal teams, faculty, student associations, and external vendors to ensure smooth execution of events.
• Oversee guest management, including invitations, RSVPs, and hospitality arrangements.
• Develop and manage event budgets, ensuring cost efficiency and proper documentation.

Branding & Communication

• Ensure that all events reflect Academic City’s brand standards and messaging.
• Collaborate with the PR and Social Media teams for event promotions, live coverage, and post-event highlights.
• Produce compelling event reports with photos, metrics, and insights for internal and external communication.

Innovation & Engagement

• Introduce creative ideas and formats to make events more engaging and experiential for participants.
• Support the development of signature institutional events such as TEDxAcademicCity, the International Conference on Engineering Education, and other flagship programs.
• Explore partnership opportunities with industry and media to enhance event reach and impact.

Administrative & Reporting

• Maintain a master calendar of all institutional events.
• Track attendance, feedback, and performance metrics for continuous improvement.
• Support other marketing and PR initiatives as assigned.

Qualifications & Experience

• Bachelor’s degree in Marketing, Communications, Event Management, Hospitality, or a related field.
• 2-4 years of experience in event planning or coordination, preferably within higher education or corporate settings.
• Proven ability to manage multiple projects simultaneously under tight deadlines.
• Strong organizational, interpersonal, and communication skills.
• Proficiency in MS Office Suite and familiarity with event management or project management tools.
• Experience working with creative teams, vendors, and partners.

Core Competencies

• Creativity & Innovation: Ability to conceptualize unique event experiences.
• Attention to Detail: Strong focus on logistics, accuracy, and quality.
• Team Collaboration: Works effectively across departments and with diverse stakeholders.
• Time Management: Prioritizes and executes tasks efficiently under pressure.
• Brand Orientation: Understands and communicates Academic City’s ethos and identity.

Key Performance Indicators (KPIs)

• Successful and timely execution of all events within scope and budget.
• Attendance and engagement levels at events.
• Stakeholder satisfaction (students, faculty, partners).
• Post-event reporting and follow-up effectiveness.
• Contribution to overall brand visibility and community engagement.