Office / HR Manager (Full-Time)

Location: Accra, Ghana

Company Profile

EBL Legal Placement & Performance is a growing international legal talent and workforce solutions organization dedicated to connecting exceptional professionals with leading law firms and professional services organizations. We are committed to operational excellence, people development, and building high-performing teams that deliver outstanding results. Our workplace promotes collaboration, professionalism, innovation, and continuous growth, creating an environment where employees can thrive and make meaningful contributions.

We are seeking an experienced and highly organized Office / HR Manager to lead our human resource and administrative functions while fostering a positive, productive, and high-performing workplace culture.

Position Summary

As the Office / HR Manager, you will oversee all aspects of human resource management, office administration, employee engagement, and operational support. You will play a critical role in ensuring efficient business operations, enhancing employee experiences, supporting organizational growth, and maintaining compliance with employment regulations and company policies.

Key Responsibilities

Human Resource Management

• Coordinate and manage end-to-end recruitment, selection, and onboarding processes.
• Prepare and publish job advertisements across approved recruitment channels.
• Screen applications, coordinate interviews, and manage candidate communications.
• Lead employee onboarding and orientation programs.
• Maintain accurate employee records, personnel files, and HR databases.
• Support performance management processes, including appraisals, reviews, and development plans.
• Assist with employee relations matters, disciplinary processes, grievance handling, and conflict resolution.
• Ensure the effective implementation of HR policies, procedures, and organizational standards.
• Support employee engagement, retention, learning, and talent development initiatives.

Office Administration & Operations Management

• Oversee the smooth and efficient day-to-day operation of the office.
• Ensure office facilities, equipment, and workspaces remain functional and well maintained.
• Coordinate office logistics, supplies, utilities, and administrative services.
• Supervise office assistants, drivers, cleaners, and other support personnel where applicable.
• Manage office calendars, meetings, appointments, and internal communications.
• Maintain organized filing systems and records management processes.
• Coordinate travel, accommodation, and logistical arrangements as required.

Employee Engagement & Workplace Culture

• Promote a positive, inclusive, and high-performance workplace culture.
• Serve as a key point of contact for employee welfare and workplace concerns.
• Coordinate employee engagement initiatives, wellness programs, team-building activities, and staff events.
• Support initiatives that improve employee satisfaction, morale, and productivity.
• Foster strong communication and collaboration across teams and departments.

Payroll & Benefits Administration

• Maintain accurate attendance, leave, and employee records to support payroll processing.
• Monitor annual leave, sick leave, maternity leave, and other absences.
• Ensure proper documentation and approval of leave requests.
• Coordinate payroll-related information, staff allowances, reimbursements, and deductions with finance personnel.
• Support the administration of employee benefits and staff welfare programs.

Compliance, Policy Implementation & Governance

• Ensure compliance with company policies, procedures, and professional standards.
• Support adherence to Ghana Labour Laws and workplace regulations.
• Assist in developing, reviewing, and updating HR policies, employee handbooks, and administrative procedures.
• Maintain strict confidentiality of employee and organizational information.
• Support internal audits, compliance reviews, and governance initiatives.

Procurement & Asset Management

• Coordinate procurement activities for office supplies, equipment, furniture, and service contracts.
• Manage relationships with vendors, suppliers, and service providers.
• Maintain an accurate inventory of company assets and office equipment.
• Monitor asset allocation, maintenance schedules, and replacement requirements.
• Ensure the efficient use and safeguarding of company resources.

Front Office & Corporate Communication

• Ensure visitors, clients, consultants, and business partners receive a professional welcome and experience.
• Oversee office correspondence, telephone communications, and email administration.
• Prepare official letters, memoranda, reports, meeting minutes, and administrative documentation.
• Maintain a professional image and represent the organization positively at all times.

General Operational Support

• Support management in implementing strategic and operational initiatives.
• Coordinate logistics for meetings, workshops, training sessions, and corporate events.
• Prepare periodic HR and administrative reports for management review.
• Undertake additional projects and responsibilities as assigned.

Qualifications & Experience

Educational Requirements

• Bachelor’s Degree in Human Resource Management, Business Administration, Management, Public Administration, Organizational Development, or a related field.

Professional Certifications

Professional certifications will be an added advantage, including:

• CIPD (Chartered Institute of Personnel and Development)
• SHRM Certification
• CHRMP
• HRCI Certifications
• Any recognized Human Resource Management qualification

Experience

• Minimum of 3–5 years of relevant experience in Human Resource Management, Office Administration, Operations Management, or a related role.
• Experience within a consulting firm, legal services organization, professional services environment, NGO, or corporate institution will be highly advantageous.
• Demonstrated experience managing both HR and administrative functions simultaneously.

Required Skills & Competencies

Human Resource Competencies

• Recruitment and Talent Acquisition
• Employee Relations
• Performance Management
• Staff Welfare Administration
• HR Policy Implementation
• Workforce Planning
• Employee Engagement
• Conflict Resolution

Administrative Competencies

• Office Management
• Records and Documentation Management
• Procurement Coordination
• Vendor Management
• Asset Management
• Event and Logistics Coordination

Professional Skills

• Excellent written and verbal communication skills.
• Strong report writing, drafting, and proofreading abilities.
• Exceptional organizational and multitasking capabilities.
• High level of confidentiality, integrity, and professionalism.
• Strong leadership and people management skills.
• Sound judgment and decision-making ability.
• Ability to work independently and manage competing priorities.
• Strong stakeholder management and relationship-building skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Basic understanding of accounting and payroll processes.

Key Performance Indicators (KPIs)

Success in this role will be measured by:

• Efficiency of daily office operations.
• Accuracy and completeness of employee records.
• Timeliness of recruitment and onboarding activities.
• Employee engagement and workplace satisfaction levels.
• Compliance with HR policies and labour regulations.
• Effective leave and attendance management.
• Timely procurement and asset administration.
• Quality and timeliness of HR and administrative reports.
• Professional management of employee relations matters.
• Maintenance of confidentiality and organizational standards.

Application Deadline

19 June 2026

How to Apply

Apply online by clicking on the application button.