Procurement Assistant

Location: Spintex
Employment Type: Full-Time
Application Deadline: 22 April 2026

Company Profile

Process & Plant Automation Ltd is a leading provider of innovative solutions in process and plant automation. We pride ourselves on delivering high-quality services and products to our clients while fostering a collaborative and professional work environment. Join our team and be part of a company committed to excellence, safety, and innovation.

Key Responsibilities

As a Procurement Assistant, you will play a pivotal role in supporting the procurement function and ensuring seamless operations across the supply chain. Your responsibilities will include:

• Review and analyze departmental requisitions to align with project timelines (local and international procurement).
• Source goods and services from credible suppliers while adhering to company policies and ethical standards.
• Prepare and process purchase orders accurately and in compliance with statutory requirements.
• Track purchase order approvals and follow up to ensure timely delivery.
• Monitor supplier performance and enforce adherence to contractual agreements.
• Maintain accurate procurement documentation and order records.
• Develop and update procurement tracking schedules to ensure efficiency.
• Resolve pricing discrepancies and supplier-related issues promptly.
• Liaise with internal stakeholders to clarify requirements and address order inconsistencies.
• Manage procurement processes from initiation to completion.
• Support the Procurement Manager in planning and prioritizing procurement activities.
• Collaborate with Finance to ensure accurate payments and reconciliation of procurement transactions.
• Coordinate cost-effective logistics and delivery arrangements.
• Build and maintain strong supplier relationships and update the supplier database.
• Support supplier evaluations, audits, and compliance checks.
• Coordinate inspection, testing, and handover of procured items.
• Ensure strict adherence to the company’s Quality Management System (QMS).
• Perform any other duties as assigned by the Procurement Manager.

Occupational Health, Safety & Environment (OHSE) Responsibilities

• Comply with all Occupational Health, Safety & Environmental procedures.
• Adhere to safe work practices, policies, and instructions at all times.
• Conduct risk assessments and report potential hazards.
• Ensure the safe use of tools and equipment.

Qualifications & Experience

• Bachelor’s degree in Procurement & Supply Chain Management, Business Administration, or a related Social Science field.
• 1–3 years of relevant experience in procurement or supply chain operations.

Knowledge, Skills & Competencies

• Solid understanding of procurement processes, policies, and procedures.
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to multitask and meet tight deadlines.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Strong organizational and time management abilities.
• Basic numerical and analytical skills.

How to Apply

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