Job Opportunity: Administrative Assistant

Location: Accra
Employment Type: Full-time
Company: Equity Health Insurance

Company Profile

Equity Health Insurance is a trusted provider of innovative and customer-focused health insurance solutions. We are committed to improving access to quality healthcare while delivering exceptional service to our clients. Our team thrives in a collaborative, fast-paced environment that values efficiency, professionalism, and continuous improvement.

Position Overview

We are seeking a highly organized and proactive Administrative Assistant to support executive operations, project coordination, and business processes. The ideal candidate will play a central role in ensuring seamless communication, efficient workflows, and effective execution across multiple functions within the organization.

Key Responsibilities

Executive Assistance & Project Coordination

• Manage project platforms such as Click Up, Slack, and Notion to ensure task visibility and accountability.
• Build and maintain executive dashboards to track deliverables and project progress.
• Create, assign, and monitor tasks to align timelines, priorities, and dependencies.
• Support leadership with client on-boarding and coordination of deliverables.

Meetings & Scheduling

• Coordinate internal and external meetings using tools such as Calendly and Google Calendar.
• Organize, record, and document meetings via Zoom and related tools.
• Capture key outcomes and action items to ensure timely follow-up.

Documentation & Operational Support

• Serve as a liaison between internal teams, vendors, and freelancers to ensure smooth communication.
• Manage documentation, including NDAs, contracts, and vendor agreements, while tracking timelines.
• Maintain organized systems across Google Workspace, shared drives, and internal platforms.
• Draft professional email communications, templates, and follow-ups.

Business Development Support

• Maintain and update CRM systems, including HubSpot and Apollo.io, with accurate lead and client data.
• Track sales pipeline activity, deal stages, and business opportunities.
• Conduct research and qualify potential clients and partners.

Diagnostic & Pitch Support

• Gather insights using tools such as SEMrush, Social Insider, and Sprout Social.
• Prepare presentations, case studies, and proposals using structured templates.
• Track proposal timelines, coordinate submissions, and manage pitch documentation.
• Develop dashboards to report outreach activity, pipeline performance, and conversion metrics.

Marketing & Web Support

• Maintain business listings and digital presence across platforms such as Google Business Profile.
• Organize and manage digital assets across platforms including Google Drive and Dropbox.
• Support content creation, design, and scheduling using tools such as Canva, Adobe, and Figma.
• Assist with website updates on WordPress and monitor performance via Google Analytics.

Finance & Administrative Support

• Maintain records of contracts, project milestones, and client agreements.
• Support budgeting, bookkeeping coordination, and financial tracking.
• Monitor billing, payments, and outstanding balances.
• Process invoices, receipts, and vendor payments for reporting purposes.

Qualifications

Experience

• 2–4 years of experience in administrative support, project coordination, or digital marketing.
• Prior experience in an agency or hospitality-related environment is an advantage.
• Proven ability to manage calendars, workflows, and multiple priorities effectively.

Skills & Competencies

• Proficiency in project management tools such as ClickUp or similar platforms.
• Strong written and verbal communication skills.
• Excellent organizational skills with high attention to detail.
• Ability to manage data, reporting, and presentation preparation.
• Strong initiative with the ability to work independently in a fast-paced environment.
• Adaptability and willingness to learn new tools and systems quickly.

Opportunity

This role offers the opportunity to work closely with leadership while gaining exposure to operations, business development, and digital marketing within a dynamic organization. You will play a key role in driving efficiency and supporting growth in a fast-evolving environment.

Application Deadline

22 April 2026

How to Apply

Click the “APPLY FOR THIS JOB” button below to submit your application.