Executive Assistant to the Executive Director

Location: Accra, Ghana
Employment Type: Full-Time
Application Deadline: 17 April 2026

Company Profile

AFIDEP (African Institute for Development Policy) is a leading pan-African research and policy institute working to bridge the gap between research, policy, and practice. The organization strengthens the use of evidence in decision-making to drive sustainable development across Africa. AFIDEP offers a dynamic, multicultural, and impact-driven work environment where professionals contribute to meaningful policy change and development outcomes.

Role Overview

AFIDEP seeks a highly organized, proactive, and strategic Executive Assistant to support the Executive Director. The successful candidate will serve as a trusted partner, ensuring the effective coordination of executive priorities, governance processes, and high-level engagements. This role requires discretion, initiative, and the ability to operate in a fast-paced, multi-stakeholder environment.

Key Responsibilities

• Strategically manage the Executive Director’s schedule, correspondence, meetings, and travel to optimize time and institutional priorities
• Serve as the central coordination point for the Executive Director’s Office, ensuring timely follow-through on delegated actions and strategic commitments
• Prepare, review, and manage confidential briefs, reports, presentations, and correspondence
• Coordinate Senior Management Team (SMT) meetings, including agenda setting, documentation, minute-taking, and tracking of action points
• Provide governance support to the Board of Directors, including meeting coordination, documentation, minutes, and follow-up actions
• Support internal and external engagements through high-quality communication and briefing materials
• Collaborate with the Resource Mobilization Manager to support fundraising and partnership efforts
• Maintain robust information management systems for executive and governance records
• Uphold the highest standards of confidentiality, professionalism, and stakeholder engagement
• Provide administrative and operational support to ensure seamless functioning of the Executive Director’s Office

Qualifications & Experience

• Master’s degree in Business Administration, Communications, Strategic Management, Project Management, or a related field
• Minimum of five (5) years’ experience supporting senior executives in complex, fast-paced environments
• Strong expertise in strategic coordination, writing, reporting, and organizational management
• Excellent judgment, time management, communication, and travel coordination skills
• Proven ability to manage competing priorities and anticipate executive needs
• Experience working in multicultural and multi-stakeholder environments

Core Competencies

• High level of integrity, discretion, and professionalism
• Strong strategic thinking with exceptional attention to detail
• Proactive, adaptable, and solutions-oriented mindset
• Excellent interpersonal and stakeholder engagement skills

How to Apply

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