Job Title: Executive & Operations Coordinator (Full-Time)
Location: Accra, Ghana
Company: OCEANA

Company Profile

OCEANA is the world’s largest organization dedicated exclusively to ocean conservation. Established in 2001 and headquartered in Washington, D.C., OCEANA leads strategic campaigns that deliver measurable improvements in marine protection and sustainable fisheries globally.

OCEANA Ghana, launched in early 2026 as the organization’s first African office, works closely with coastal communities to restore fish populations, improve nutrition, and strengthen livelihoods. The Accra headquarters drives national campaigns grounded in science, collaboration, and impactful policy change.

Job Summary

OCEANA Ghana seeks a highly organized, proactive, and detail-oriented Executive & Operations Coordinator to support senior leadership and oversee day-to-day operational coordination. The successful candidate will ensure smooth administrative operations, facilitate effective communication, and strengthen organizational efficiency in a fast-paced, mission-driven environment.

Key Responsibilities

• Coordinate executive schedules, meetings, travel arrangements, and priorities with accuracy and efficiency
• Manage day-to-day office operations to ensure smooth workflow across teams
• Support planning, execution, and follow-up of internal and external meetings and events
• Prepare, edit, and organize reports, presentations, correspondence, and briefing materials
• Maintain organized filing systems and manage digital platforms and shared resources
• Track action items, deadlines, and deliverables, ensuring timely follow-up
• Conduct research and synthesize information to support decision-making and campaigns
• Facilitate communication across teams, partners, and stakeholders with professionalism
• Support project management activities and contribute to process improvement initiatives
• Assist in travel coordination and logistics using online booking systems

Requirements

• Bachelor’s degree in a relevant field
• At least 5 years of experience as an executive assistant, operations assistant, office coordinator, or equivalent combination of education and administrative experience
• Strong ability to manage multiple tasks simultaneously with speed, accuracy, and professionalism
• Demonstrated initiative, adaptability, and ability to manage shifting priorities
• High emotional intelligence and strong interpersonal communication skills
• Excellent written and verbal communication skills, including email and meeting facilitation
• Strong organizational and project management skills with ability to break down complex tasks into actionable steps
• Advanced proficiency in Microsoft Office Suite, Zoom, and SharePoint
• Experience with online travel booking tools and web-based research required
• Salesforce experience is an added advantage
• Ability to work across cultural boundaries with diplomacy and flexibility
• Experience in copy-editing and presentation preparation is an advantage
• Strong problem-solving skills and proactive mindset in improving workflows
• Must possess valid authorization to work in Ghana

Application Deadline

24 April 2026

How to Apply

Click the “APPLY FOR THIS JOB” button below to apply.