Procurement Assistant (Full-Time)

Location: Accra
Company: A Reputable Company
Application Deadline: 22 May 2026

Company Profile

A Reputable Company is committed to operational excellence, transparency, and delivering high-quality services across its operations. We provide a professional and inclusive work environment that promotes teamwork, integrity, and career development. We are seeking a proactive and detail-oriented Procurement Assistant to support procurement and administrative operations within the organization.

Job Summary

The Procurement Assistant will support procurement processes, contract administration, supplier management, and general administrative functions. The successful candidate will demonstrate strong organizational skills, attention to detail, and the ability to manage multiple tasks effectively within a dynamic environment.

Key Responsibilities

Procurement Support

• Support the recruitment process for consultants and experts, including the preparation and publication of advertisements.
• Prepare procurement and solicitation documents such as Requests for Quotations (RFQs), Requests for Proposals (RFPs), bid evaluation summaries, and purchase orders in line with organizational policies and donor regulations.
• Assist in sourcing, conducting due diligence, and evaluating suppliers and vendors.
• Support the preparation and administration of procurement contracts.
• Participate in and provide administrative support during contract negotiation meetings.
• Maintain and systematically archive procurement records and documentation for compliance and easy retrieval.
• Update and manage the online procurement system and vendor database, including supplier categorization and performance records.
• Monitor procurement task allocations and follow up on outstanding actions.
• Support contract management activities and ensure proper documentation and compliance.

Administrative Support

• Assist with organizing meetings, workshops, and official events.
• Provide general clerical and administrative support, including filing, correspondence management, photocopying, scanning, and record keeping.
• Perform additional administrative duties as assigned.

Contract Duration

The appointment is for an initial period of one (1) year, including a three (3) month probationary period, and is subject to satisfactory performance and organizational requirements.

Duty Station

The successful candidate will be based in Accra.

Qualifications & Experience

• Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or a related field.
• Minimum of two (2) years’ relevant experience in procurement or a related function.
• Professional certification such as CIPS will be an added advantage.
• Good knowledge of donor-funded procurement policies and procedures, including World Bank, AfDB, and EU procurement guidelines.
• Strong planning, organizational, and multitasking abilities.

Skills & Competencies

• Excellent written and verbal communication skills.
• Strong interpersonal skills with the ability to engage professionally with diverse stakeholders.
• High level of integrity, confidentiality, and discretion.
• Ability to work effectively under pressure and meet deadlines.
• Demonstrated professionalism, adaptability, and cultural sensitivity.
• Proficiency in Microsoft Office applications and procurement record management systems.
• Knowledge of an additional foreign language will be an added advantage.

Compensation & Equal Opportunity

The organization offers competitive terms of employment and is committed to promoting diversity and equal opportunity in the workplace. Women are strongly encouraged to apply.

The company does not discriminate on the basis of gender, race, religion, ethnicity, disability, health status, nationality, or age.

What We Offer

• Professional and collaborative work environment.
• Opportunity to work on donor-funded and international procurement projects.
• Career growth and professional development opportunities.
• Competitive compensation and benefits package.

How to Apply

Apply online by clicking on the application button.