Procurement Officer

Location: Northern Region, Ghana (Wa)
Employment Type: Full-Time
Application Deadline: 30 June 2026

About Duapa Agri Products Limited

Duapa Agri Products Limited is a growing agribusiness company committed to delivering high-quality agricultural products through efficient operations, responsible sourcing, and strong partnerships across the value chain. We are passionate about supporting sustainable agriculture, maintaining high quality standards, and creating value for our customers, suppliers, and communities.

As part of our continued growth, we are seeking a dedicated and results-oriented Procurement Officer to join our team. This role offers an excellent opportunity to contribute to a dynamic organization while supporting critical procurement and supply chain activities that drive operational success.

Position Summary

The Procurement Officer will manage procurement activities from requisition through delivery, ensuring that goods and services are sourced efficiently, cost-effectively, and in compliance with company policies and procedures. The successful candidate will play a key role in supplier management, contract administration, inventory coordination, and procurement reporting while maintaining high standards of quality, compliance, and operational excellence.

Key Responsibilities

Procurement Operations

• Prepare, review, and issue Purchase Orders (POs) in accordance with approved requisitions and authorization limits.
• Ensure procurement documentation is complete, accurate, and appropriately approved before processing.
• Manage the end-to-end procurement cycle from requisition through delivery.
• Coordinate with internal departments to understand procurement requirements, priorities, and timelines.
• Ensure procurement activities comply with company policies, procedures, and internal controls.
• Monitor procurement schedules to support uninterrupted operational activities.

Supplier & Contract Management

• Develop, review, and manage supplier contracts and service agreements.
• Build and maintain strong supplier relationships to achieve competitive pricing, quality assurance, and timely delivery.
• Evaluate supplier performance and recommend improvements where necessary.
• Support supplier sourcing, selection, and negotiation activities.
• Maintain accurate supplier records, including contracts, pricing information, and contact details.

Inventory & Goods Receipt Coordination

• Verify Goods Received Notes (GRNs) against purchase orders and delivery documentation.
• Conduct inventory checks and support stock verification activities.
• Coordinate with warehouse and stores personnel to ensure accurate recording of received goods.
• Monitor inventory-related procurement activities to support effective stock control.
• Assist in resolving discrepancies involving deliveries, quantities, specifications, or documentation.

Invoice Processing & Payment Coordination

• Review supplier invoices to ensure consistency with approved purchase orders, contracts, and Goods Received Notes.
• Process verified invoices for payment in collaboration with the Finance Department.
• Ensure payments are processed within agreed timelines and in accordance with company procedures.
• Maintain accurate records of procurement transactions and supplier payments.

Reporting, Compliance & Quality Assurance

• Maintain comprehensive records of procurement activities to support reporting, audits, and management decision-making.
• Prepare procurement reports and updates as required by management.
• Ensure all procured goods meet required quality standards, specifications, and food safety requirements.
• Support internal and external audits by providing accurate procurement documentation.
• Monitor procurement activities to ensure transparency, accountability, and compliance with company policies.

Qualifications & Experience

Educational Requirements

• Bachelor’s Degree or Higher National Diploma (HND) in:
  • Procurement and Supply Chain Management
  • Purchasing and Supply
  • Logistics and Supply Chain Management
  • Business Administration
  • Or a related discipline from a recognized institution

Professional Experience

• Minimum of two (2) to three (3) years of relevant experience in:
  • Procurement
  • Purchasing
  • Supply Chain Management
  • Inventory Management
  • Vendor Administration
• Experience within agriculture, manufacturing, FMCG, or a similar operational environment will be an advantage.
• Demonstrated experience in supplier management, contract administration, inventory control, and procurement reporting.

Knowledge, Skills & Competencies

Technical Competencies

• Strong understanding of procurement principles and sourcing methodologies.
• Knowledge of contract management and supplier relationship management.
• Understanding of inventory management practices and stock control procedures.
• Ability to evaluate quotations, supplier proposals, and procurement data.
• Proficiency in Microsoft Office Suite, particularly Microsoft Excel.
• Experience using ERP systems, Factura, or procurement management software will be an advantage.
• Strong reporting and documentation skills.

Behavioral Competencies

• High level of integrity, professionalism, and ethical conduct.
• Strong negotiation and supplier relationship management abilities.
• Excellent organizational and planning skills.
• Strong attention to detail and accuracy.
• Analytical thinking and problem-solving capability.
• Effective communication and interpersonal skills.
• Ability to work independently and manage multiple priorities within tight deadlines.
• Strong teamwork and collaboration skills.
• Proactive and results-oriented approach to work.

Additional Requirements

• Must reside in Wa or be willing to relocate to Wa.
• Must be willing to travel periodically to operational sites and supplier locations as required.
• Possession of a valid driver’s license will be an added advantage.

How to Apply

Apply online by clicking on the application button.