Job Purpose:

The Executive Personal Assistant to the CEO provides high-level administrative and operational support to ensure the efficient functioning of the CEO’s office. The role requires and efficient coordination of the CEO’s schedule, communication, meetings and confidential documents while maintaining smooth workflow between the CEO’s office and internal/external stakeholders.

Job reports to: Group Human Resource & Admin. Manager

Direct report to: Chief Executive Officer Level of Supervision

Responsibilities/Key Objectives:

• Manage the CEO’s schedule, appointments, meetings, and travel arrangements (local and international).
• Prepare briefs, reports, presentations, and correspondence for the CEO.
• Draft and manage communication on behalf of CEO, ensuring professionalism and clarity.
• Serve as the primary liaison between the CEO and internal teams, government agencies, community leaders, and external partners.
• Plan and coordinate executive-level events, conferences, and stakeholder engagements.
• Support the CEO in coordinating regulatory filings, compliance schedules, permits and reporting requirements related to the mining sector.
• Ensure the CEO is well-briefed on regulatory deadlines, community obligations, and operational matters.
• Manage sensitive information with absolute discretion and ensure controlled access to confidential documents and executive communications.
• Arrange complex itineraries, including accommodation, transport, meeting logistics and site visit preparations.
• Ensure thorough travel briefs are prepared for the CEO and handle any changes or challenges in real time to ensure smooth operations.

Minimum qualification/s – Experience
(A basic summary of the previous level of experience required to start in the position)

• Bachelor’s degree in Business Administration, Management, Commerce, Communications, or a related field.
• A Master’s degree in related field or LLB is an added advantage
• Strong proficiency in MS Office applications and modern office management tools.
• Minimum of 3-5 years’ experience as an Executive Personal Assistant to a CEO or C-suite executive.