Administrative Assistant (Non-Teaching)

Location: Near Firestone, Madina, Accra, Ghana
Employment Type: Full-time
Application Deadline: 05 August 2026

Company Profile

Preset Pacesetters SHS is a private Ghana Education Service (GES)-accredited Senior High School offering General Science, General Arts, Business, Home Economics, Visual Arts, and Agricultural Science programmes. We are committed to providing quality education in a disciplined, supportive, and student-centred environment that promotes academic excellence, character development, and personal growth.

We are seeking a highly organised, dependable, and professional Administrative Assistant to support the smooth running of the school’s administrative operations. The successful candidate will provide efficient office support, coordinate daily administrative activities, and contribute to effective communication and service delivery across the school community.

Job Overview

As an Administrative Assistant, you will support school management and administrative teams by managing records, coordinating communications, handling documentation, and ensuring efficient office operations. You will serve as a key point of support for staff, students, parents, and visitors while maintaining professionalism and confidentiality.

Key Responsibilities

You will:

• Provide administrative support to the school leadership and administrative team.
• Manage daily office activities and ensure smooth administrative operations.
• Receive, respond to, and direct enquiries from parents, students, staff, and visitors professionally.
• Maintain accurate records, files, correspondence, and school documentation.
• Prepare, format, and manage letters, reports, notices, and other administrative documents.
• Support scheduling of meetings, appointments, and school activities.
• Assist with data entry, record management, and updating administrative databases.
• Handle incoming and outgoing communications, including phone calls, emails, and official correspondence.
• Support student admission processes, registration activities, and record keeping.
• Assist with preparation of reports, presentations, and administrative summaries.
• Coordinate office supplies and monitor inventory levels.
• Ensure confidentiality when handling student, staff, and school information.
• Support the organisation of school events, meetings, and programmes.
• Work collaboratively with teaching and non-teaching staff to improve administrative efficiency.
• Perform other administrative duties as assigned by management.

Education & Experience

The ideal candidate should possess:

• A minimum of a Bachelor’s degree, Higher National Diploma (HND), or equivalent qualification in Business Administration, Office Administration, Management, or a related field.
• Previous experience in an administrative assistant, receptionist, office support, or similar role will be an advantage.
• Experience working in an educational institution or professional office environment will be beneficial.
• Good knowledge of Microsoft Office applications, including Word, Excel, and PowerPoint.

How to Apply

Apply online by clicking on the Application button.