Job Title: Documentation Specialist
Location: Western Region, Ghana
Employment Type: Full-Time
Application Deadline: 28 February 2026

Company Profile

Keda Ghana Ceramics Company Limited is a leading ceramics manufacturing company dedicated to producing high-quality building materials for the Ghanaian and West African markets. With advanced production systems and a strong distribution network, the company prioritizes operational efficiency, regulatory compliance, and customer satisfaction. We cultivate a professional, inclusive, and performance-driven environment where employees contribute to sustainable growth and operational excellence.

Position Summary

We are seeking a detail-oriented and highly organized Documentation Specialist to manage and coordinate all import and export documentation processes. The successful candidate will ensure compliance with customs regulations, maintain accurate trade records, and facilitate smooth logistics operations.

This role requires precision, strong coordination skills, and the ability to manage multiple documentation processes under time-sensitive conditions.

Key Responsibilities

• Prepare, review, and process import and export documentation in compliance with regulatory requirements.

• Coordinate with customs officials, freight forwarders, and clearing agents to ensure timely shipment clearance.

• Verify shipping documents, including bills of lading, commercial invoices, packing lists, and certificates of origin.

• Monitor shipment schedules and track documentation flow to prevent delays.

• Ensure compliance with applicable trade regulations and company policies.

• Maintain accurate records of all trade and logistics documentation for audit and reporting purposes.

• Support internal departments with documentation requirements for procurement and supply chain activities.

• Identify and implement process improvements to enhance documentation efficiency and accuracy.

Educational and Professional Requirements

• Bachelor’s Degree in Business Administration, Logistics, Supply Chain, International Trade, or a related field.

• 2–5 years of experience in import and export documentation, logistics, or trade administration.

• Experience working with customs authorities, freight forwarders, or clearing agents is a strong advantage.

• Basic understanding of Incoterms, shipping documents, and customs processes.

• Proficiency in Microsoft Word and Excel.

• Strong attention to detail and the ability to work effectively under time pressure.

• Good communication skills in English; proficiency in a local language is an advantage.

What We Offer

• A structured and professional working environment.

• Opportunities for career development and skills enhancement.

• A collaborative and inclusive workplace aligned with operational excellence.

At Keda Ghana Ceramics Company Limited, we are committed to creating an inclusive workplace while prioritizing roles that align with our operational needs.

How to Apply

Interested candidates should submit their CV and a brief cover letter outlining their relevant experience and suitability for the role.