Non-Teaching – Secretary – Full-Time

Location: Madina, Accra, Ghana
Employment Type: Full-Time

Company Profile

Preset Pacesetters Senior High School is a dedicated educational institution committed to providing quality education that promotes academic excellence, discipline, creativity, and personal development. We create a supportive environment where students and staff are empowered to achieve their goals while contributing to the growth and success of the school.

At Preset Pacesetters Senior High School, we value professionalism, teamwork, and effective administration. We provide a welcoming and collaborative workplace where administrative staff play an important role in ensuring smooth school operations and excellent service delivery.

Position Summary

Preset Pacesetters Senior High School is seeking an organized, reliable, and professional Non-Teaching Secretary to provide administrative and secretarial support to ensure efficient daily operations. The successful candidate will manage office activities, coordinate communication, maintain accurate records, and provide excellent support to school leadership, staff, students, parents, and visitors.

Key Responsibilities

The successful candidate will:

• Provide professional administrative and secretarial support to school management and administrative teams.
• Manage daily office activities, correspondence, and administrative schedules.
• Receive, respond to, and direct enquiries from parents, students, staff, and visitors professionally.
• Prepare, format, proofread, and manage official letters, reports, memos, notices, and other school documents.
• Maintain accurate physical and electronic filing systems for easy retrieval of records.
• Schedule meetings, prepare meeting materials, and record minutes where required.
• Manage incoming and outgoing correspondence, including emails, phone calls, and official communications.
• Maintain confidentiality of sensitive school information, student records, and administrative documents.
• Support the preparation of school reports, presentations, and administrative documents.
• Maintain databases, registers, and office records accurately.
• Assist with student records management, admissions documentation, and administrative processes.
• Coordinate office supplies, stationery, and general administrative resources.
• Support school events, meetings, examinations, and other administrative activities.
• Ensure the office environment remains organized, professional, and welcoming.
• Assist with general administrative duties assigned by school management.
• Promote excellent customer service and maintain positive relationships with stakeholders.

Qualifications and Experience

Applicants should possess:

• A Diploma, Higher National Diploma (HND), or Bachelor’s Degree in Secretarial Studies, Business Administration, Office Management, Administration, or a related field.
• A minimum of two (2) to three (3) years of relevant administrative or secretarial experience.
• Experience working within a school or educational environment will be an added advantage.
• Knowledge of office administration practices and procedures.

Required Skills and Competencies

The ideal candidate will demonstrate:

• Excellent organizational and administrative skills.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and prioritize effectively.
• Strong attention to detail and accuracy.
• Excellent record management and documentation skills.
• Professional attitude with strong interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Ability to use office management systems and digital communication tools.
• Strong customer service orientation.
• Ability to work independently while contributing effectively within a team.
• Reliability, punctuality, and a strong sense of responsibility.

Key Performance Indicators (KPIs)

Performance will be evaluated based on:

• Accuracy and timely completion of administrative tasks.
• Quality of documentation, filing, and record management.
• Effective communication and stakeholder support.
• Responsiveness to enquiries and administrative requests.
• Confidentiality and professionalism in handling school information.
• Efficient coordination of meetings, schedules, and office activities.
• Contribution to smooth daily school operations.

Salary and Benefits

Preset Pacesetters Senior High School offers:

• A competitive and negotiable salary based on qualifications and experience.
• Opportunities for professional development and career growth.
• A supportive, collaborative, and inclusive working environment.
• The opportunity to contribute to the success of a respected educational institution.

Application Deadline

5 August 2026

How to Apply

Apply online by clicking on the Application button.