Personal Assistant (Full-Time)

Location: Accra, Ghana

Join Our Team

We are seeking a highly organized, proactive, and professional Personal Assistant to provide high-level administrative and executive support to the Executive Director. This role is ideal for an individual who thrives in a fast-paced environment, demonstrates exceptional attention to detail, and excels at managing multiple priorities with discretion and professionalism.

As the Personal Assistant, you will play a critical role in ensuring the smooth day-to-day operation of the Executive Director’s office, enabling effective decision-making and supporting the achievement of strategic objectives.

Key Responsibilities

As the Personal Assistant, you will:

• Manage the Executive Director’s calendar, appointments, meetings, and daily schedule.
• Coordinate meetings, prepare agendas, and ensure timely follow-up on action items.
• Prepare periodic activity reports, executive summaries, and other business correspondence.
• Handle personal and office-related errands as required.
• Represent the Executive Director at meetings when delegated and provide comprehensive feedback on key discussions.
• Coordinate and monitor special projects and strategic initiatives.
• Maintain and update confidential records, contact databases, and executive documentation.
• Coordinate domestic and international travel arrangements, including itineraries and logistics.
• Liaise with internal and external stakeholders on behalf of the Executive Director.
• Maintain strict confidentiality when handling sensitive information.
• Perform additional administrative and executive support duties that contribute to the efficient operation of the Executive Director’s office.

Qualifications

• Bachelor’s degree in Business Administration or a related field.
• Professional certification in Administration or Executive Assistance is an added advantage.

Experience

• Two (2) to four (4) years of experience as a Personal Assistant, Executive Assistant, or in a similar executive support role.
• Experience working in a corporate environment is an advantage.
• Proficiency in Microsoft Office Suite and Google Workspace.

Skills & Competencies

The successful candidate will demonstrate:

• Exceptional organizational and time management skills.
• Strong ability to prioritize tasks and manage multiple deadlines.
• High level of discretion, integrity, and confidentiality.
• Excellent written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite and Google Workspace.
• Strong attention to detail and accuracy.
• Ability to work independently and take initiative.
• Professional presentation and interpersonal skills.
• Strong problem-solving and decision-making abilities.
• Ability to remain composed and effective under pressure.

How to Apply

Apply online by clicking on the Application button.