Administrative Officer

Location: Accra, Ghana
Employment Type: Full-Time
Application Deadline: 25 July 2026

Company Profile

Mazars Advisory is a professional services organisation committed to delivering high-quality advisory solutions through expertise, innovation, and excellence. We support organisations in achieving their goals by providing trusted guidance, operational insights, and value-driven solutions.

We are seeking a highly organised, proactive, and detail-oriented Administrative Officer to support our daily operations and contribute to a professional, efficient, and collaborative workplace. The successful candidate will play a key role in coordinating administrative activities, supporting management, and ensuring smooth office operations.

Key Responsibilities

Scheduling & Communication

As an Administrative Officer, you will:

• Coordinate and manage appointments, meetings, calendars, and schedules for management and staff.
• Prepare meeting agendas, record minutes, track decisions, and follow up on assigned action items.
• Manage incoming and outgoing communications, including emails, telephone calls, and official correspondence.
• Facilitate effective communication between internal teams, clients, and external stakeholders.
• Support professional client interactions by maintaining a responsive and service-oriented approach.

Administrative & Office Management

You will:

• Manage daily administrative operations to ensure efficient office functionality.
• Maintain a professional, organised, and productive office environment.
• Coordinate office logistics, supplies, equipment, and service requirements.
• Monitor office resources and support procurement processes for administrative needs.
• Maintain confidentiality and protect sensitive organisational information.

Records & Document Management

You will:

• Establish and maintain effective electronic and physical filing systems.
• Organise, update, archive, and retrieve documents and records as required.
• Ensure accurate documentation and easy access to important organisational information.
• Maintain proper records management practices in line with company policies.

Data Management & Reporting

You will:

• Accurately capture, update, and maintain organisational data and administrative records.
• Prepare reports, summaries, presentations, and administrative documents for management review.
• Support management with data gathering, analysis, and reporting requirements.
• Ensure the accuracy, completeness, and confidentiality of organisational information.

Project & Operational Support

You will:

• Provide administrative support for company projects, initiatives, and operational activities.
• Coordinate logistics for meetings, workshops, training sessions, and corporate events.
• Assist with project documentation, tracking, reporting, and follow-up activities.
• Support management in implementing operational and strategic priorities.

General Administrative Duties

You will:

• Manage office correspondence and administrative documentation.
• Coordinate travel arrangements, accommodation, and logistics when required.
• Monitor office inventory and facilitate the timely procurement of supplies.
• Perform other administrative duties assigned by management.

Qualification Required & Experience

Applicants should have:

• A minimum of a Higher National Diploma (HND) or Bachelor’s Degree in Business Administration, Public Administration, Management, Secretarial Studies, or a related field.
• Two (2) to three (3) years of relevant experience in administration, office management, executive support, or a related role.
• Experience supporting senior management and coordinating administrative processes will be an advantage.

Required Skills & Competencies

The successful candidate will demonstrate:

• Excellent organisational and administrative skills.
• Strong time management and multitasking abilities.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Strong interpersonal and relationship management skills.
• Ability to work independently and collaboratively within a team.
• Strong problem-solving and decision-making abilities.
• Ability to maintain confidentiality and demonstrate professionalism.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong data entry, reporting, and records management skills.
• Ability to work effectively under pressure and meet deadlines.

Personal Attributes

The ideal candidate should demonstrate:

• Professionalism, integrity, and reliability.
• A proactive approach and willingness to take initiative.
• Strong work ethic and commitment to excellence.
• Flexibility and adaptability in a changing work environment.
• Accountability and attention to service quality.

How to Apply

Apply online by clicking the Application button.