Job Title: Executive Assistant & Projects Coordinator

Location: Accra, Ghana
Employment Type: Full-Time
Application Deadline: 31 July 2026

Company Profile

BAPX is a forward-thinking organization committed to delivering innovative business solutions that drive sustainable growth and operational excellence. We combine strategic thinking, technology, and strong execution to create value for our clients and stakeholders. As our business continues to expand, we are seeking a highly organized, proactive, and results-driven Executive Assistant & Projects Coordinator to support the Chief Executive Officer (CEO) and coordinate strategic initiatives across the organization.

Key Responsibilities

Executive Office Management

The successful candidate will:

• Manage the CEO’s calendar, appointments, and daily priorities to maximize executive productivity.
• Coordinate executive, leadership, and board meetings, including scheduling, agenda preparation, meeting documentation, logistics, and follow-up.
• Prepare briefing notes, presentations, reports, and meeting packs for executive engagements.
• Record meeting minutes, distribute them within 24 hours, and monitor action items through to completion.
• Manage confidential correspondence and sensitive information with the highest level of professionalism and discretion.
• Prioritize and manage the CEO’s inbox, ensuring timely responses to critical communications.

Executive Reporting & Performance Dashboards

• Develop and maintain executive action trackers, ensuring accountability for commitments, owners, and deadlines.
• Produce and update dashboards covering strategic initiatives, project progress, business opportunities, and organizational performance indicators.
• Prepare daily executive briefings, weekly management summaries, monthly operational reports, and quarterly strategic review reports.
• Consolidate information from across the organization into concise, decision-ready reports for executive leadership.

Project Coordination

• Coordinate CEO-sponsored strategic projects from initiation through completion.
• Monitor project schedules, milestones, deliverables, dependencies, and overall progress.
• Identify project risks, communicate potential delays proactively, and recommend practical solutions.
• Facilitate communication among project teams and maintain accurate project documentation.
• Translate executive decisions into actionable work plans and monitor implementation.

Proposal & Opportunity Coordination

• Coordinate the preparation and submission of business proposals, tenders, and executive presentations.
• Maintain and update the organization’s opportunity pipeline and business development tracker.
• Monitor submission timelines and ensure contributors deliver high-quality inputs within agreed deadlines.
• Prepare executive briefing materials for meetings with clients, partners, investors, and key stakeholders.

Research & Business Intelligence

• Conduct market, competitor, industry, and policy research to support strategic decision-making.
• Produce concise executive summaries highlighting key findings and recommendations.
• Gather, analyze, and present data that supports informed business decisions and strategic planning.

AI & Digital Productivity

• Utilize AI-powered tools to improve drafting, research, analysis, summarization, and workflow efficiency.
• Identify opportunities to automate routine administrative and reporting processes within the Executive Office.
• Develop and maintain digital trackers, dashboards, and reporting systems.
• Document processes and systems to ensure continuity and effective knowledge management.

Travel & Event Coordination

• Plan and coordinate executive travel, accommodation, itineraries, and logistics.
• Organize executive meetings, conferences, workshops, and corporate events.
• Ensure all post-event and post-meeting action items are documented, assigned, and completed.

Qualification Required & Experience

Applicants should possess:

• A Bachelor’s degree in Business Administration, Management, Economics, Finance, Project Management, Public Administration, Engineering, or a related discipline.
• Professional certification in Project Management, Business Analysis, Executive Administration, or a related field will be an added advantage.
• Demonstrated experience supporting senior executives, coordinating projects, or managing executive office operations.
• Strong project coordination and organizational skills, with the ability to manage multiple priorities simultaneously.
• Excellent analytical, research, report-writing, and presentation skills.
• Strong communication, stakeholder management, and interpersonal skills.
• High level of professionalism, integrity, and discretion when handling confidential information.
• Advanced proficiency in Microsoft Office 365, including Word, Excel, PowerPoint, Outlook, and Teams.
• Experience using project management, collaboration, and productivity tools. Familiarity with AI-powered workplace tools will be an advantage.
• Ability to work independently, meet tight deadlines, solve problems proactively, and deliver high-quality results in a fast-paced environment.

What We Offer

• An exciting opportunity to work closely with executive leadership and contribute to strategic business initiatives.
• A collaborative, innovative, and high-performance work environment.
• Opportunities for continuous learning, professional development, and career growth.
• A competitive remuneration package based on qualifications, skills, and experience.

How to Apply

Apply online by clicking on the application button.