PERSONAL ASSISTANT (FULL-TIME)

Location: East Legon

About the Company

We are a dynamic and fast-paced organization committed to excellence, efficiency, and professional service delivery. We value organization, discretion, and proactive support in achieving our strategic and operational goals.

We are seeking a highly organized, proactive, and discreet Personal Assistant to provide executive, administrative, and logistical support to the Executive Director. The successful candidate will play a key role in ensuring smooth day-to-day operations and effective management of the Executive Director’s schedule and priorities.

Position Summary

As a Personal Assistant, you will manage the Executive Director’s calendar, communications, travel arrangements, and administrative tasks. You will act as a key support partner, ensuring the Executive Director is well-prepared, organized, and supported in all business and professional engagements.

Key Responsibilities

• Manage and maintain the Executive Director’s calendar, appointments, and scheduling commitments.
• Coordinate meetings, travel arrangements, accommodation, and logistics efficiently.
• Manage email correspondence, prioritize urgent communication, and ensure timely follow-ups.
• Prepare meeting briefs, reports, presentations, and official correspondence.
• Organize and maintain accurate digital and physical filing systems.
• Serve as the first point of contact for calls, inquiries, and professional invitations.
• Take accurate meeting minutes and support research and administrative tasks as required.
• Ensure the Executive Director is fully prepared for meetings, events, and engagements.
• Provide general administrative and executive support to management when required.
• Maintain confidentiality and handle sensitive information with discretion at all times.

Requirements

• Previous experience in a Personal Assistant, Executive Assistant, Administrative Assistant, or similar role.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• High level of professionalism, discretion, and confidentiality.
• Proficiency in Microsoft Office Suite and digital scheduling tools.
• Must possess a valid passport.
• Must possess a valid driver’s license.
• Must reside within or around East Legon, Okponglo, or nearby areas for accessibility and flexibility.

Preferred Qualities

• Highly proactive, detail-oriented, and resourceful.
• Ability to work effectively under pressure and meet tight deadlines.
• Strong interpersonal, coordination, and planning skills.
• Customer service mindset with strong professional etiquette.
• Ability to anticipate needs and take initiative.

How to Apply

Apply online by clicking on the Application button.