School Secretary (Full-Time)

Location: Accra, Ghana
Employment Type: Full-Time
Company: Reputable School
Application Deadline: 15 August 2026

About the School

Our school is a reputable educational institution dedicated to providing quality education in a supportive, professional, and learner-focused environment. We are committed to academic excellence, effective administration, and creating a welcoming atmosphere for pupils, parents, staff, and visitors.

We are seeking a highly organized, professional, and service-oriented School Secretary to join our administrative team in Accra. The successful candidate will provide efficient administrative support, manage school records, coordinate office activities, and serve as a key point of contact for parents, pupils, staff, and visitors.

Position Summary

As the School Secretary, you will support the smooth operation of the school office by managing administrative duties, maintaining accurate records, coordinating communications, and providing excellent front-office support. You will demonstrate professionalism, confidentiality, and strong organizational skills while ensuring effective daily administrative operations.

Key Responsibilities

As the School Secretary, you will:

• Manage front desk operations by welcoming visitors, parents, pupils, and staff in a professional manner.
• Receive and respond to telephone calls, emails, and general inquiries promptly and courteously.
• Prepare and type official letters, memos, reports, notices, and other school correspondence.
• Maintain accurate and up-to-date student records, staff files, and administrative documents.
• Organize filing systems and ensure easy access to important school records.
• Support student admissions processes, fee documentation, and related administrative activities.
• Assist with preparing school communications and correspondence with parents and stakeholders.
• Provide administrative support to the Headteacher, including scheduling meetings, managing appointments, and preparing documents.
• Coordinate office activities and ensure the school administration functions efficiently.
• Maintain confidentiality when handling student, staff, financial, and institutional information.
• Support school events, meetings, and other administrative assignments as required.
• Ensure the school office remains organized, professional, and welcoming at all times.

Qualifications & Experience

Applicants must possess:

• A Diploma, HND, or Degree in Office Administration, Secretarial Studies, Business Administration, or a related field.
• At least two (2) years of relevant experience in a school, office, or administrative environment will be an advantage.
• Proficiency in Microsoft Word, Excel, email applications, and basic office technology.
• Experience with record management, administrative processes, and customer service will be an added advantage.

Required Skills & Competencies

The successful candidate will demonstrate:

• Excellent communication and interpersonal skills with the ability to engage professionally with parents, pupils, staff, and visitors.
• Strong typing, filing, documentation, and record-keeping abilities.
• Good organizational and time management skills.
• Strong attention to detail and accuracy.
• Ability to handle confidential information with discretion and professionalism.
• Excellent customer service skills and a welcoming attitude.
• Ability to multitask, prioritize responsibilities, and work effectively under pressure.
• Good problem-solving skills and ability to take initiative.
• Professional appearance, positive attitude, and commitment to service excellence.

How to Apply

Apply online by clicking the Application button.