Senior Administrative Assistant (Full-Time)

Location: Navrongo, Ghana

Company Profile

The University of Technology and Applied Sciences (UTAS) is a public institution committed to excellence in higher education through innovation, research, practical learning, and community engagement. The University fosters a culture of professionalism, accountability, and service excellence while providing an inclusive environment where employees can grow and make meaningful contributions to institutional success.

We invite applications from highly organized, proactive, and dedicated professionals for the position of Senior Administrative Assistant. This role offers an opportunity to support the University’s administrative operations by ensuring efficient records management, effective office coordination, and high-quality administrative services.

Key Responsibilities

• Receive, register, sort, and dispatch incoming and outgoing correspondence in accordance with established University procedures.
• Maintain and manage both physical and electronic filing systems, ensuring accurate indexing, secure storage, efficient retrieval, and proper disposal of records.
• Support the management of student and staff records while ensuring their accuracy, confidentiality, and accessibility.
• Process, monitor, and track the movement of files and official documents across departments, schools, directorates, and other administrative units.
• Prepare and distribute official University correspondence, circulars, notices, reports, and other administrative documents as required.
• Organize and provide administrative support for meetings of committees, boards, departments, and schools, including preparing agendas, recording minutes, and following up on agreed action points.
• Provide administrative and secretarial support to Heads of Department, Deans, Directors, and other designated supervisors.
• Assist in implementing the University’s records retention and disposal policies in compliance with applicable regulations and institutional standards.
• Support the digitization, maintenance, and continuous improvement of institutional records and the University’s Management Information System (MIS).
• Maintain confidentiality and uphold high standards of professionalism in handling official information and documentation.
• Perform any other duties assigned by the immediate Supervisor, Registrar, Vice-Chancellor, or the University Council.

Qualifications and Experience

Applicants must meet one of the following requirements:

• Have served satisfactorily as an Administrative Assistant in a university or a comparable institution for at least four (4) years; or
• Hold a good First Degree or Higher National Diploma (HND) in Secretaryship and Management Studies, Information Studies, Public Administration, Business Administration, or a related discipline from a recognized institution.

Applicants must also:

• Have a minimum of three (3) years’ relevant administrative experience in a university or a comparable institution.
• Demonstrate strong organizational, communication, records management, and office administration skills.
• Be proficient in Microsoft Office Suite and other relevant computer applications.
• Demonstrate excellent interpersonal skills, attention to detail, and the ability to manage multiple priorities effectively.
• Be capable of working independently and collaboratively while maintaining a high level of professionalism and confidentiality.

What We Offer

• A competitive remuneration package in accordance with the University’s conditions of service.
• Opportunities for continuous professional development and career progression.
• A supportive, collaborative, and inclusive working environment.
• The opportunity to contribute to the efficient administration and continued growth of a leading public university.

Application Deadline

21 July 2026

How to Apply

1. 1. Visit www.jobs.utas.edu.gh
   2. Click on “Sign Up” to register or Enter your Email and Password to log in if you have already registered.
   3. Go through the application process by providing accurate details before submitting.

The application pack should contain the following:

Completed online application form.

An up-to-date Curriculum Vitae and copies of relevant academic and professional certificates.

The Director of Human Resource Directorate

University of Technology and Applied Sciences

P. O. Box 24, Navrongo

Upper East Region, Ghana