Stores and Inventory Management Officer I

The West African Examinations Council (WAEC)
Location: Accra
Employment Type: Full-Time

Company Profile

The West African Examinations Council (WAEC) is the foremost examining body in West Africa, established to conduct examinations, award internationally recognized certificates, and promote educational excellence across its member countries. WAEC is committed to maintaining the highest standards of integrity, accountability, professionalism, and operational excellence in the administration of examinations.

We are seeking a highly experienced and results-oriented Stores and Inventory Management Officer I to join our team and lead efficient inventory and warehouse management operations that support the Council’s strategic objectives.

Job Summary

The Stores and Inventory Management Officer I will oversee the receipt, storage, control, preservation, and issuance of inventory while ensuring effective inventory management practices, compliance with internal controls, and efficient warehouse operations. The successful candidate will also supervise the Stores Unit and drive continuous improvements in inventory management processes.

Key Responsibilities

• Receive, inspect, record, store, preserve, and issue materials, equipment, and supplies in accordance with established policies and procedures.
• Maintain accurate inventory records using approved inventory management systems and ensure timely updates of all stock movements.
• Conduct periodic and annual stock-taking exercises and reconcile inventory balances.
• Investigate stock discrepancies and implement corrective actions where necessary.
• Monitor inventory levels and initiate timely replenishment to prevent stock shortages, overstocking, or obsolete inventory.
• Ensure the safe custody, security, preservation, and proper storage of all inventory items.
• Supervise warehouse operations to ensure efficient material handling and storage practices.
• Lead, mentor, train, and evaluate staff within the Stores Unit to enhance operational efficiency and service delivery.
• Ensure compliance with inventory control procedures, internal controls, and organizational policies.
• Prepare inventory, stock movement, and management reports as required.
• Collaborate with Procurement, Finance, and user departments to support efficient supply chain operations.
• Perform any other official duties assigned by management.

Qualifications & Experience

• Bachelor’s Degree (minimum of Second Class Lower Division) in Procurement and Supply Chain Management, Logistics and Supply Chain Management, B.Tech in Procurement, or a related field.
• Must be a Chartered Member of the Chartered Institute of Procurement and Supply (MICPS) or possess an equivalent professional qualification such as CIPS, with at least seven (7) years of professional membership.
• Master’s Degree in Procurement and Supply Chain Management or a related discipline is required.
• Additional professional certification in a relevant field will be an added advantage.
• Minimum of ten (10) years’ relevant post-qualification experience in stores, warehouse, inventory management, procurement, or supply chain management.
• Minimum of three (3) years’ supervisory or managerial experience in stores and inventory management.
• Demonstrated experience in inventory control, warehouse operations, records management, stock verification, and internal control systems.
• Experience in a large public sector institution or a reputable private organization will be an added advantage.

Required Skills & Competencies

Successful candidates should demonstrate:

• Strong knowledge of inventory management principles and warehouse operations.
• Excellent leadership and people management skills.
• Strong analytical, organizational, and problem-solving abilities.
• Excellent written and verbal communication skills.
• Strong report-writing and presentation skills.
• High level of integrity, professionalism, confidentiality, and accountability.
• Ability to work effectively under pressure and meet deadlines.
• Proficiency in Microsoft Office applications and inventory management systems.
• Strong interpersonal skills with the ability to build productive working relationships.

General Requirements

Applicants should:

• Possess five (5) credits in WASSCE/GCE Ordinary Level, including English Language and Mathematics in one sitting, or six (6) credits in not more than two sittings, including English Language and Mathematics.
• Be not more than forty (40) years of age as of the application closing date.
• Demonstrate high integrity, confidentiality, and reliability.
• Be self-motivated and capable of preparing high-quality reports.
• Be willing to work beyond normal working hours with minimal supervision when required.
• Demonstrate strong teamwork, interpersonal skills, and openness to organizational change.
• Show initiative and the ability to implement innovative ideas successfully.
• Be proficient in Microsoft Office applications and web-based systems.

How to Apply

Interested candidates should apply online by clicking on the Application Button.