Executive Secretary / Office Executive (Full-Time)

Location: Accra, Ghana
Employment Type: Full-Time
Application Deadline: 25 June 2026

Company Profile

We are a dynamic and forward-thinking organization committed to operational excellence, professionalism, and exceptional stakeholder engagement. We foster a collaborative and inclusive work environment where innovation, integrity, and continuous improvement drive our success. We value talented professionals who can contribute to organizational growth while maintaining the highest standards of service, efficiency, and professionalism.

Position Summary

We are seeking a highly organized, proactive, and professional Executive Secretary / Office Executive to provide comprehensive administrative and executive support to senior management while ensuring the efficient operation of the office. The successful candidate will serve as a key point of coordination for internal and external stakeholders, support executive-level activities, and contribute to maintaining strong organizational relationships and operational effectiveness.

Key Responsibilities

Executive & Administrative Support

• Provide high-level administrative and secretarial support to senior management.
• Manage executive calendars, appointments, meetings, and travel arrangements.
• Prepare correspondence, reports, presentations, meeting agendas, and other business documents.
• Coordinate meetings, record minutes, and ensure timely follow-up on action items.
• Maintain confidential records, files, and documentation in an organized manner.
• Screen and prioritize communications, including emails, phone calls, and correspondence.

Office Management

• Oversee the smooth day-to-day operation of the office.
• Coordinate office resources, supplies, and administrative processes.
• Support the implementation of office policies and procedures to enhance efficiency.
• Monitor administrative activities and recommend improvements where necessary.

Stakeholder & Government Liaison

• Build and maintain effective relationships with key stakeholders, regulatory bodies, government agencies, and external partners.
• Coordinate submissions, documentation, and communications with relevant authorities when required.
• Support compliance-related activities and assist with regulatory documentation processes.
• Facilitate communication between management and external stakeholders.

Reporting & Documentation

• Prepare accurate reports, presentations, briefing materials, and official correspondence.
• Maintain records and documentation in accordance with organizational standards.
• Support management with information gathering, data analysis, and administrative reporting.
• Ensure timely and accurate filing of important organizational documents.

Coordination & Communication

• Facilitate effective communication across departments and with external stakeholders.
• Coordinate special projects, events, meetings, and executive engagements.
• Support organizational initiatives and contribute to continuous process improvement.
• Handle sensitive information with the highest level of confidentiality and professionalism.

Qualifications & Experience

• Bachelor’s Degree in Business Administration, Management, Secretarial Studies, Public Administration, Corporate Affairs, or a related field.
• Minimum of two (2) to five (5) years of relevant experience in administration, executive assistance, office management, government liaison, corporate affairs, or a similar role.
• Strong understanding of office administration and executive support functions.
• Knowledge of Ghanaian regulatory, compliance, and government engagement processes will be an added advantage.
• Excellent written and verbal communication skills.
• Strong organizational, planning, and multitasking abilities.
• High level of professionalism, discretion, and confidentiality.
• Ability to work independently and under minimal supervision.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.

Key Competencies

• Executive and Administrative Support
• Office Management
• Stakeholder Relationship Management
• Government and Regulatory Liaison
• Communication and Interpersonal Skills
• Time Management and Organization
• Report Writing and Documentation
• Problem-Solving and Decision-Making
• Attention to Detail
• Confidentiality and Professionalism

How to Apply

Apply online by clicking on the application button