Administrative Assistant (Full-Time)

Location: Accra, Ghana
Employment Type: Full-Time
Application Deadline: 30 July 2026

About the Company

We are a reputable and dynamic organization dedicated to delivering excellence through professionalism, innovation, and exceptional service. Our people are at the heart of our success, and we foster a collaborative, inclusive, and high-performing work environment where employees are empowered to grow and make meaningful contributions. We are seeking a proactive and highly organized Administrative Assistant to support our daily operations and help ensure the efficient functioning of our office.

Position Summary

The Administrative Assistant will provide comprehensive administrative and operational support to ensure the smooth running of the office. The successful candidate will manage office administration, coordinate schedules, facilitate communication, organize meetings and travel, and provide exceptional support to internal and external stakeholders.

Key Responsibilities

As an Administrative Assistant, you will:

• Coordinate daily office operations to ensure an efficient and well-organized work environment.
• Schedule meetings, prepare agendas, record accurate minutes, and follow up on action items.
• Manage calendars, appointments, and meeting schedules while resolving scheduling conflicts proactively.
• Coordinate domestic and international travel arrangements, including booking flights, accommodation, transportation, and restaurant reservations when required.
• Prepare reports, presentations, correspondence, and other business documents using Microsoft Office applications.
• Maintain accurate filing systems, both electronic and physical, ensuring confidentiality and easy retrieval of records.
• Monitor office inventory and coordinate the procurement of office supplies and administrative resources.
• Screen and direct telephone calls, emails, and other correspondence professionally and efficiently.
• Welcome visitors and ensure they receive a professional and positive experience from arrival through departure.
• Conduct research and compile information to support projects, meetings, and management decision-making.
• Build and maintain positive relationships with staff, visitors, clients, and other stakeholders.
• Anticipate administrative needs and provide proactive support to enhance operational efficiency.
• Perform additional administrative duties and special projects as assigned.

Qualifications and Experience

The ideal candidate will possess:

• A Bachelor’s degree in Business Administration, Secretaryship, Project Management, Communication, or a related discipline.
• A minimum of 2 years of post-qualification administrative experience in a professional office environment.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Experience using office management systems and digital collaboration tools will be an added advantage.

Knowledge, Skills and Competencies

The successful candidate should demonstrate:

• Excellent verbal and written communication skills, including strong minute-taking and report-writing abilities.
• Outstanding organizational and time management skills with exceptional attention to detail.
• Strong problem-solving and analytical abilities with the capacity to make sound decisions under pressure.
• Proven ability to manage multiple priorities while consistently meeting deadlines.
• Strong interpersonal skills with the ability to build productive relationships across all levels of the organization.
• The ability to work independently while collaborating effectively within a team environment.
• Good project coordination and administrative planning skills.
• Strong research and information-gathering capabilities.
• High levels of professionalism, integrity, discretion, and confidentiality.
• A proactive mindset with a commitment to continuous improvement and delivering high-quality administrative support.

How to Apply

Apply online by clicking on the application button.