Assistant Transport Officer (Full-Time)

Location: Accra, Ghana
Employment Type: Full-Time
Application Deadline: 17 July 2026

About DBS Industries Limited

DBS Industries Limited is a reputable and growing organisation committed to operational excellence, efficiency, and reliable service delivery. We value professionalism, accountability, and innovation across all areas of our business and strive to create a workplace where employees contribute meaningfully to organisational success.

We are seeking a proactive, organised, and detail-oriented Assistant Transport Officer to support the effective management of our transport operations. The successful candidate will assist in coordinating fleet activities, supervising drivers, managing vehicle maintenance schedules, and ensuring reliable transportation services that support business operations.

Key Responsibilities

Fleet & Transport Management

• Support the day-to-day management of the company fleet to ensure vehicle availability and operational efficiency.
• Coordinate transport requests and allocate vehicles based on operational priorities.
• Monitor vehicle usage, availability, and performance to minimise disruptions.
• Maintain accurate fleet records, including vehicle documentation, service history, and operational reports.
• Assist in developing and implementing fleet management procedures and improvements.

Vehicle Maintenance & Compliance

• Support preventive and corrective vehicle maintenance planning to reduce downtime and extend vehicle lifespan.
• Monitor vehicle servicing schedules and ensure timely maintenance activities are completed.
• Coordinate with service providers and workshops to address vehicle repairs and maintenance needs.
• Ensure company vehicles comply with Ghana Road Traffic Regulations and relevant safety requirements.
• Maintain records of vehicle inspections, licences, insurance, and other statutory documents.

Driver Supervision & Fuel Management

• Support the supervision and coordination of drivers to ensure safe and efficient service delivery.
• Monitor driver performance, attendance, conduct, and compliance with company policies.
• Track fuel usage, analyse consumption patterns, and support fuel control measures.
• Maintain accurate fuel records and investigate unusual fuel consumption trends.
• Promote safe driving practices and adherence to company transport procedures.

Budget & Cost Management

• Assist in preparing transport-related budgets and monitoring operational expenses.
• Support cost-control initiatives to improve transport efficiency and reduce unnecessary expenditure.
• Track fleet-related costs, including fuel, repairs, maintenance, and vendor services.
• Prepare reports that support decision-making and operational planning.

Vendor & Contract Management

• Support the management of relationships with vehicle maintenance providers, suppliers, and transport vendors.
• Assist in monitoring vendor performance and service quality.
• Maintain records of service agreements, contracts, and supplier documentation.
• Support procurement processes related to transport services and fleet requirements.

Key Performance Indicators (KPIs)

Performance will be measured based on:

• Fleet availability rate.
• Reduction in vehicle downtime.
• Compliance with preventive maintenance schedules.
• Transport request response time.
• Fuel management efficiency.
• Accuracy and timely submission of fleet reports.

Qualifications & Experience

• Diploma or Bachelor’s degree in Transport Management, Logistics, Supply Chain Management, Business Administration, or a related field.
• Minimum of two (2) years of relevant experience in fleet management, transport coordination, logistics, or a related role.
• Experience supporting vehicle maintenance planning and transport operations.
• Knowledge of Ghana Road Traffic Regulations and fleet compliance requirements.
• Experience managing drivers, fuel records, and transport documentation is an advantage.

Skills & Competencies

• Strong organisational and coordination skills.
• Good knowledge of fleet operations and transport management practices.
• Strong attention to detail and record-keeping abilities.
• Good analytical and problem-solving skills.
• Ability to monitor costs and identify efficiency improvements.
• Strong communication and interpersonal skills.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency in Microsoft Office applications, especially Excel and reporting tools.
• High level of integrity, accountability, and professionalism.
• Ability to work independently while collaborating effectively with teams.

How to Apply

Apply online by clicking on the Application button.